Why Policy Management?
- Ensure your policies are up to date
- Validate you have proper signed and executed versions for EVERY employee
- Be Assured that all your I’s are dotted and T’s are crossed on every policy
- Follow up and Educate your employees on important policy information
- Save time and effort for your risk and administrative efforts
- Ensure remote employees and locations are reached and compliant
- Know that you can find a copy of every signed policy when and where you need it
The Thunder Policy Portal will distribute, track, e-sign, collect, and securely file all of your company’s policy paperwork.
Benefits of the ThunderDG
- Increased ROI
- Significantly reduced time & effort spent distributing, gathering, and educating on corporate policies
- Increased insight into your entire policy signing process
- Increased organization and security of policy paperwork
- Improved performance & enforcement of best practices
- Increased reinforcement of policy contents by ensuring that each employee has a copy of the policies that they have signed
- Increased employee compliance with policies through education & reinforcement
- Assurance that all signed policies are properly filled out (i.e. all boxes are checked & all lines are initialed or signed)
How ThunderDG Works
ThunderDG is a cloud-based solution, you will be given a custom URL, along with login credentials. When you sign up, this is where and how you will access your company’s confidential portal.
Once you’re logged into the portal, you will be able to then upload any/all of your policies, add recipients, and utilize any of the ThunderDG Features.
Electronic Delivery & Storage of Employee Policies
After you’ve uploaded your policies and added your recipients within ThunderDG, you will be able to assign different recipients to sign different policies. This is extremely useful if certain positions within your company have different policies and/or paperwork they must complete.
From there, you can also opt to compose a message to go along with the policy. This can be anything from specific instructions for the submission of a signed policy to something as simple as a “thank you” message. Once the policies are sent, you will be presented with a view for each policy that will allow you to track who has signed and returned it and who still has yet to.
This allows the person responsible for employee policy management within your company to see when each of the employees on the distribution list received, e-signed, and returned their policies versus which employees still have yet to return the e-signed policy.
Electronic Signing of Policies
As previously mentioned above, ThunderDG is cloud-based, so rather than physically signing a piece of paper, all documents are electronically signed (e-signed). This could be through the use of a desktop, laptop, tablet, or Smartphone.
It’s as simple as signing your name with your finger, mouse or typing in your name – depending on what type of device you’re using!
Workflow Routing To Ensure All Signature Requirements Are Met
Some policies have places for employees to initial or checkboxes to fill out as they review the document(s). If even one of those initial lines or checkboxes isn’t filled in appropriately, it will impact the enforceability of a policy.
Since the entire purpose of putting policies in place is for them to be valid and enforceable, you want to make sure that all the “I”s are dotted, “T”s are crossed, checkboxes are checked, and lines are signed.
With the incorporation of ThunderDG into your policy management process, an employee does not have the option to submit a policy until all lines are signed and boxes are checked.
Additionally, ThunderDG gives you the option to assign workflows to each of your policies so that you can specify a document be sent to a manager following the employee’s e-signature of the policy. This ensures that the policy is routed to, and signed by, all of the appropriate and necessary parties prior to be filed away as completed.
Once all of the necessary signatures are on the policy, a signed copy of the policy will arrive in your email inbox – as well as the inbox of the signee – while another copy is securely and automatically filed away within the Policy Portal.
Secure Storage & Retrieval of Old Policies
ThunderDG is partnered with Adobe® Echosign, which allows for the e-signature functionality of the product, as well as the ability for all of the policies – signed and unsigned – to be stored on secure Adobe® servers.
Integrated Quiz Module to Ensure Compliance and Understanding of Policies
Not only does ThunderDG do everything mentioned above, but it also has an integrated quiz module that allows policy signees to interact with your policies in order to reinforce its contents.
You’ll be able to create quizzes that highlight what is stated in your policies in order to ensure your employees’ complete understanding of the policies and why they are in place.
Since more often than not, employees violate policies because they “didn’t know about them,” or simply “don’t understand the point,” increased understanding of company policies should lead to increased compliance.
Once you determine what aspects of your policies you’d like to quiz your employees on, distribution of the quiz is as simple as clicking a button!
Policy Management Made Easy
Convert your paper-based process into an efficient, secure, cloud-based process
with the ThunderDG. RedZone has years of experience with IT policies, and we’re happy to help you with assessing and developing the policies you need.